American Thoracic Society

Part-Time, Coordinator, Governance Activities

US-NY-New York | US-NY-New York
4 weeks ago
ID
2017-1026
# of Openings
1
Category
Administrative/Clerical

Overview

JOB SUMMARY:

Provide professional staff support to the ATS Executive Office. Coordinate activities of the Executive Office, related to the ATS Executive Committee, Board of Directors and committee members.

Responsibilities

Primary Responsibilities include:

Committees:

  • Manage the committee worksheet, keeping track of changes during the committee appointment process;
  • Coordinate the dissemination of communication to committee members;
  • Follow-up with committee members, after letters of appointment are issued;
  • Maintain and update annually the committee members’ years of service spreadsheet;
  • Maintain and update committee numbers spreadsheet and chair listing;

 

International Conference

  • Manage the ATS Executive Office at the Conference;
  • Manage and coordinate various awards for presentation at the ATS International Conference;
  • Work directly with vendors and production staff to order various awards and presidential chair;
  • Assist with the preparation of Assembly presidential awards and special plaques;
  • Manage the VIP invitations for Executive Office events;
  • Assist with preparations for leadership meetings with other societies;

 

Committee Leadership Summit

  • Coordinate the dissemination of communication for the summit (sending the letter of invitation, hotel confirmation and other communication related to the meeting);
  • Prepare name badges and tent cards for attendees;
  • Assist with the coordination of planning various meetings;
  • Provide on-site support;

 

Leadership Interactions

  • Work with members of the ATS Executive Committee to coordinate activities as needed;
  • Assist with the coordination of CCSC Monthly Calls;
  • Assist with the coordination of calls for special ad-hoc meetings;

 

ATS Representatives Database

  • Manage and update regularly the ATS Representatives database in Salesforce;

 

Board of Directors Meetings

  • Provide assistance as needed to prepare materials for Board of Directors meetings;

 

Archival Files

  • Work with IT to manage and maintain the electronic archival files

 

 

 

Qualifications

The successful candidate will possess the following qualifications:

  • Bachelor’s degree required
  • Two to three years experience working in a health care/office setting in a professional capacity
  • Strong personal communication skills (oral and written), and strong aptitude for using diplomacy in working with members and expediting problem-solving.
  • Must possess organizational skills
  • Flexible schedule and ability to travel a minimum of 2-3 times per year
  • Practical experience in common software applications (MS Office suite)
  • Ability to prioritize and work independently
  • Detail oriented person with high aptitude for knowledge and use of an online data management system.

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